Choosing the right business system

Do you even need a business system?

Not everyone does. If you have fewer than ten customers and send a couple of invoices a month, a simple invoicing tool is fine. But if you notice these signs, it's time:

• You spend more time on admin than on customers
• You often search for info in spreadsheets or emails
• You forget to follow up on quotes
• You have poor visibility into inventory

What to look for

• Needs now vs later — Start with what you need today. Choose a system that can grow.
• Ease of use — If it's too complicated, nobody will use it.
• Cost — Look at total cost: licences + setup + monthly fees.
• Ownership — Do you own the data? Can you move it?

Comparison

Fortnox: good for invoicing, but limited. Visma: large, expensive, good for mid-size. Odoo CE: flexible, free, requires setup.